Custom Menu
 

KINDLY TAKE NOTE

ADMINISTRATIVE GUIDE FOR EXTRAORDINARY GENERAL MEETING (“EGM”)

Meeting Platform :

Day and Date :

Time :

Broadcast Venue :

Mode of Communication :

https://web.lumiagm.com  (Revised)

Tuesday, 26 January 2021

11.00 a.m.

Level 3, Menara LGB, No.1, Jalan Wan Kadir, Taman Tun Dr Ismail, 60000 Kuala Lumpur

1) Shareholders may pose questions during live streaming at https://web.lumiagm.com
2) Submit questions prior to the EGM by emailing to admin@aisberhad.com.my no later than Thursday, 21 January 2021 at 11.00 a.m.

Dear Shareholders,

As a precautionary measure amid COVID-19 outbreak, the Company’s EGM will be conducted virtually on our Meeting Platform, as the safety of our members, Directors, staff and other stakeholders who will attend the EGM is of paramount importance to us.

 

In line with the Malaysian Code on Corporate Governance Practice 12.3, by conducting a virtual EGM, this would facilitate greater shareholder participation as it facilitates electronic voting and remote shareholders’ participation. With the Virtual Meeting Facilities, you may exercise your right as a member of the Company to participate remotely (including to pose questions to the Board of Directors and/or Management of the Company) and vote via electronic voting at the virtual EGM. Alternatively, you may also appoint the Chairman of the Meeting as your proxy to attend and vote on your behalf at the virtual EGM.

 

Kindly ensure that you are connected to the internet at all times in order to participate and vote when our virtual EGM has commenced. Therefore, it is your responsibility to ensure that connectivity for the duration of the meeting is maintained. Kindly note that the quality of the live webcast is dependent on the bandwidth and stability of the internet connection of the participants.

Broadcast Venue

The venue of the Meeting is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016 which requires the Chairman of the Meeting to be present at the main venue.

 

Shareholders/proxies should not be physically present nor will they be admitted at the Broadcast Venue on the day of the EGM

No Door Gift

There will be NO door gift for members/proxies who participate at the virtual EGM.

Entitlement to Participate the Virtual EGM

In respect of deposited securities, only members whose names appear on the Record of Depositors as at 20 January 2021 (“General Meeting Record of Depositors”) shall be eligible to participate and vote at the virtual EGM or appoint proxy(ies) to participate and vote on his/her behalf.

Lodgement of Proxy Form

  1. Shareholders are encouraged to participate and vote at the EGM using Remote Participation and Electronic Voting (“RPEV”) facilities. Shareholders who are unable to join the virtual EGM are encouraged to appoint the Chairman of the Meeting or their proxy to vote on their behalf.

 

  1. If you wish to attend the virtual EGM yourself, please do not submit any Proxy Form. You will not be allowed to attend the virtual EGM together with a proxy appointed by you.

 

  1. The Proxy Form can be deposited with the Company’s Share Registrars, Boardroom Share Registrars Sdn. Bhd. at Ground Floor or 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia, or by electronic means through the Share Registrar’s website, Boardroom Smart Investor Online Portal, not later than 48 hours before the EGM i.e. latest by Sunday, 24 January 2021 at 11.00 a.m. Kindly follow the link at https://boardroomlimited.my/ to login and deposit your Proxy Form electronically which is free and available to all individual shareholders. For further information, kindly refer to the “Electronic Lodgement of Form of Proxy” below:-

1. Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only)Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 on e-Proxy Lodgement.

    1. Access website https://boardroomlimited.my
    2. Click <<Login>> and click <<Register>> to sign up as a user.
    3. Complete the registration and upload a softcopy of your MyKAD/Identification Card (front and back) or Passport.
    4. Please enter a valid email address and wait for Boardroom’s email verification.
    5. Your registration will be verified and approved within one (1) business day and an email notification will be provided.

2. Step 2 – e-Proxy Lodgement

    1. Access website https://boardroomlimited.my
    2. Login with your User ID and Password given above.
    3. Go to “E-PROXY LODGEMENT” and browse the Meeting List for “AISB Virtual EGM” and click “APPLY”.
    4. Read the terms & conditions and confirm the Declaration.
    5. Enter your CDS Account Number and indicate the number of securities.
    6. Appoint your proxy(ies) or the Chairman of the EGM and enter the required particulars for your proxy(ies).
    7. Indicate your voting instructions – FOR or AGAINST, otherwise your proxy(ies) will decide your votes.
    8. Review and confirm your proxy(ies) appointment.
    9. Click submit.

Revocation of Proxy

If you have submitted your Proxy Form prior to the virtual EGM and subsequently decide to appoint another person or wish to participate in our virtual EGM by yourself, please write in to bsr.helpdesk@boardroomlimited.com to revoke the earlier appointed proxy(ies) at least forty-eight (48) hours before the Meeting. On revocation, your proxy(ies) will not be allowed to participate in the virtual EGM. In such event, you should devise your proxy(ies) accordingly.

Corporate Member

Any corporate member who wishes to appoint a representative instead of a proxy to attend the virtual EGM should submit the original certificate of appointment under the seal of the corporation to the office of the Company’s Share Registrar/the Secretary at any time before the time appointed for holding the virtual EGM.

Polling Voting (For Virtual EGM)

  1. The voting will be conducted by poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Boardroom Share Registrars Sdn Bhd as Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and Boardroom Corporate Services Sdn Bhd as Scrutineers to verify the poll results.

 

  1. During the virtual EGM, the Chairman will invite the Poll Administrator to brief on the e-Voting housekeeping rules.

 

  1. For the purposes of the virtual EGM, the remote participation and e-Voting will be carried out via the following voting devices:

 

(i)         Personal smart mobile phones; OR

(ii)        Tablets; OR

(iii)       Laptops

 

  1. There are 3 methods for members and proxies who wish to use their personal voting device to vote as follows:

 

(i)         Download the free Lumi AGM from Apple App Store or Google Play Store prior to the meeting; OR

(ii)        Using QR Scanner Code given in the email to you; OR

(iii)       Using website URL https://web.lumiagm.com/

 

  1. Members and proxies can login immediately after registering their attendance, but polling will only be opened after announcement of poll voting session open by the Chairman and until such time when the Chairman announces the closure of poll.

 

  1. Once voting has been opened, the polling icon will appear with the resolutions and your voting choices:

 

–           To vote simply select your voting direction from the options provided. A confirmation message will appear to show your vote has been received.

–           To change your vote, simply select another voting direction.

–           If you wish to cancel your vote, please press “Cancel”.

 

  1. The Scrutineers will verify the poll result reports upon closing of the poll voting session by the Chairman. Scrutineers will pass the poll results to the Chairman thereafter and the Chairman will declare whether the resolutions put to vote were successfully carried or not

Remote Participation and Electronic Voting

    1. Please note that the remote participation and electronic voting is available to:

     

    (i)         Individual member;

    (ii)        Corporate shareholder;

    (iii)       Authorised Nominee; and

    (iv)       Exempt Authorised Nominee

     

    1. If you choose to participate in the virtual EGM, you will be able to view a live webcast of the EGM proceedings, pose questions to the Board, and submit your votes in real-time whilst the Meeting is in progress.

     

    1. Kindy follow the steps below on how to request for login ID and password:

Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only)

Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2. Submit request for Remote Participation user ID and password.

 

  1. a. Access website https://boardroomlimited.my
  2. b. Click <<Login>> and click <<Register>> to sign up as a user.
  3. c. Complete registration and upload softcopy of MyKAD (front and back) or Passport.
  4. d. Please enter a valid email address.
  5. e. Your registration will be verified and approved within one (1) business day and an email notification will be provided.

Step 2 – Submit Request for Remote Participation User ID and Password

Note: The registration for remote access will be opened on 4 January 2021 (Date of Notice)

 

Individual Members

–           Login to https://boardroomlimited.my using your user ID and password above.

–           Select “Virtual Meeting” from main menu and select the correct Corporate Event “AISB Virtual EGM”

–           Enter your CDS Account.

–           Read and agree to the terms & condition and thereafter submit your request.

 

Corporate Shareholders

–           Write in to bsr.helpdesk@boardroomlimited.com by providing the name of Member, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy to submit the request.

–           Please provide a copy of Corporate Representative’s MyKad (Front and Back) or Passport as well as his/her email address.

 

Authorised Nominee and Exempt Authorised Nominee

–           Write in to bsr.helpdesk@boardroomlimited.com by providing the name of Member, CDS Account Number accompanied with the Form of Proxy to submit the request.

–           Authorised Nominee and Exempt Authorised Nominee must also provide a copy of the Proxy Holder’s MyKad (Front and Back) or Passport as well as his/her email address.

 

  1. You will receive a notification from Boardroom that your request has been received and is being verified.
  2. Upon system verification against the General Meeting Record of Depositories as at 20 January 2021, you will receive an email from Boardroom either approving or rejecting your registration for remote participation.
  3. You will also receive your remote access user ID and password along with the email from Boardroom if your registration is approved.

d.         Please note that the closing time to submit your request is at 11.00 a.m. on 24 January 2021 (48 hours before the EGM).

Step 3 – Login to Virtual Meeting Portal

Please note that the quality of the connectivity to Virtual Meeting Portal for live web cast as well as for remote online voting is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users.

 

  1. The Virtual Meeting Portal will be open for login starting one (1) hour before the commencement of the EGM at 10.00 a.m. on 26 January 2021.
  2. Follow the steps given to you in the email along with your remote access user ID and password to login to the Virtual Meeting portal. (Refer to Step 2(c) above)
  3. The steps will also guide you how to view live web cast, ask questions and vote.
  4. The live web cast will end and the Messaging window will be disabled upon announcement by the Chairman on the closure of the virtual EGM.

Live Webcast, Question and Voting at the Virtual EGM

  1. The Login User Guide for participation, posing questions and voting at the EGM, will be emailed to you together with your remote access user ID and password once your registration has been approved.Shareholders who participate the virtual EGM are able to view the Company’s presentation or slides via the live web-streaming.The Chairman and the Board of Directors will endeavour their best to respond to the questions submitted by shareholders which are related to the resolutions to be tabled at the EM, as well as financial performance/prospect of the Company.Note: Questions submitted online will be moderated before being sent to the Chairman to avoid repetition. All questions and messages will be presented with the full name and identity of the participant raising the question.
    (i) If you would like to view the live webcast, select the broadcast icon.
    (ii)

    (iii)

    If you would like to ask a question during the EGM, select the messaging icon.

    Type your message within the chat box, once completed click the send button.

     

    Shareholders may proceed to cast votes on each of the proposed resolutions, to be tabled at the EGM, after the Chairman has opened the poll voting session on the resolutions. Shareholders are reminded to cast their votes before the poll is closed.

     

    No recording or photography of the virtual EGM proceedings is allowed without the prior written permission of the Company.

     

    Shareholders/Proxies must ensure that you are connected to the internet at all times in order to participate and vote when the virtual EGM has commenced. Therefore, it is your responsibility to ensure that connectivity for the duration of the meeting is maintained. Kindly note that the quality of the live streaming is dependent on the bandwidth and stability of the internet connection at the location of the remote participants

Enquiry

  1. Please email to the Company’s Share Registrar, Boardroom Share Registrars Sdn Bhd at bsr.helpdesk@boardroomlimited.com or call helpdesk number at 03-7890 4700 if you have queries pertaining to the remote participation and electronic voting, prior to the virtual EGM.